Case StudyContactMarsAnalysis of technical tenders
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Tenders and technical documentation: from analysis to pricing and offer. The entire process, team, and information in one place.

Costrum helps sales professionals and engineers throughout the entire project lifecycle: finding a client => analysis of project documentation and risks => pricing and proposal => execution => service One platform, full control.

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Stage 01

Qualifications profile

Stage 02

Market reconnaissance

Stage 03

Decision panel

Stage 04

Sales pipeline

Stage 05

Chatting with the tender

Stage 06

Draft

Ideal tender profile
Map search
Decision panel and business risk summary
Calendar of tender deadlines
Chat with tender documentation
Draft and tasks
01/ 06

For the manufacturer and for the general contractor

Do you want to find a general contractor who has a budget and needs your product now? Are you a general contractor and want to increase the % of won tenders and your margin? In either case, you have found what you are looking for.

Defining the Ideal Tender Profile

After calibration, CostrumAI will have a very deep understanding of your process, technologies, offering, competition, strengths, and limitations.

Does the documentation have 20, 200, or 20,000 pages, with power schematics? Our proprietary AI engine will analyze it automatically.

Management, salespeople, and engineers receive a shared, standardized process for project qualification and execution.

Rezultat operacyjny

Don't waste time on thousands of results. Costrum is a laser that will show you where you have the best chance of winning.

02/ 06

Costrum finds matching projects on its own — you decide

Forget about manually searching portals. Costrum automatically scans the market based on your Ideal Tender Profile and presents matching tenders on an interactive map of Poland.

Automated tender monitoring + map of proceedings where you have an advantage or where your product will be needed - in Poland, Europe, and beyond.

Reports: The system automatically searches open sources and the proprietary, closed Costrum database and regularly delivers matching projects to you

Situation map - see tenders, non-public proceedings, and potential clients broken down by voivodeships and regions at a glance.

Rezultat operacyjny

Zero manual searching. Costrum works in the background, and in the morning, instead of searching portals and then project documentation, in 60 seconds you have all the information to qualify the tender.

03/ 06

Key decision: Offer or Pass?

Key project information, with a risk matrix and preliminary valuation in a single decision-making panel, ready for a commercial-technical discussion and a yes/no decision.

Tender qualification and business risk summary

Brief summary: product fit, standards and certifications, offering strategy, and risks.

The system suggests similar and historical tenders (from this investor and similar investors) – lower valuation risk, easier risk and competition assessment.

On the left, the CostrumAI engine automatically creates a task list for your team - step-by-step, how to win this business.

With a single click, you qualify the project, add the necessary people, and seamlessly transition to creating internal documents, and then the final quote and proposal.

Rezultat operacyjny

CostrumAI recommends a bidding strategy to you (solo bid / consortium / subcontractor) based on hard data, your historical bids and estimates.

04/ 06

Intelligent conversation with documentation

Don't waste working days scrolling through thousands of pages of tender specifications. Together with CostrumAI, you analyze client documentation and create target files. This is a specialized industrial system, built by Costrum engineers, not another copilot.

View of CostrumAI answering questions based on the Terms of Reference

Ask technical questions, and CostrumAI will answer you, quoting documentation and know-how from the Expertise System.

Potential exclusions compiled into a table which you can edit in Tables or export to Excel (e.g., 'Do I meet the reference requirement for a similar project in at least 2 hospital facilities with a minimum capacity of.....')

Create a ready-to-send Excel for the client with an organized list of technical / legal / business questions in one click.

Rezultat operacyjny

Consult tender documentation with CostrumAI and get precise answers instead of reading the whole thing. CostrumAI always shows you the source, so you can verify the information.

05/ 06

Deadlines and division of tasks within the team in one place

Calendar + project pipeline. Everyone knows what to do and by when.

Calendar of tender deadlines

The team doesn't waste time on coordination and phone calls asking who is doing what. Everything important and everyone in one place.

You can clearly see where you are on track, and where you have delays

View of project tasks - you see exactly whether in this project we are on task 5 of 5, or just at the beginning

Rezultat operacyjny

Strategic calm in the team. Proposal chaos and last-minute firefighting are a thing of the past.

06/ 06

Boards - try them, and you won't want to go back to Word and Excel

You create quotes and proposals in Tablica, combining the most important tools of Word and Excel.

View of the EPC offer board with a checklist and work sections

You can commission CostrumAI to write an offer or a quote. Export the finished result to PDF or Excel.

Everything in one place: documents, tasks, deadlines and responsibilities.

Teamwork on a central file, full edit history with backups of older versions. Real-time progress monitoring.

Rezultat operacyjny

The tendering department delivers complete documents on time, maintaining a clear overview of work ongoing across multiple tenders simultaneously.

How is this different from Copilot / GPT / Gemini / Claude... ?

This is like comparing apples and oranges. Today, we can observe 3 different architectural models of AI systems:

Horizontal AI

(e.g. ChatGPT, Claude, Gemini)

Tools for almost everything, but usually not specialized.

  • High risk of major errors (hallucinations) in engineering use cases
  • Often fails to grasp hidden details in technical requirements
  • Large error margin when analyzing hundreds of pages of documentation

AI Wrappers

(e.g. Minerwa and many startups)

Platforms that are essentially just a polished interface for general-purpose models.

  • No proprietary core technology (models are 100% dependent on external OpenAI/Anthropic APIs)
  • No operational stability: an external outage interrupts your work
  • They create significant risk from the perspective of the EU and the incoming NIS 2 directive

Vertical AI

(CostrumAI - Tender/Elektron)

Dedicated solution

A specialized ecosystem developing its own technology for a narrow industrial sector.

  • Structural advantage: instead of handling small tasks, the system integrates with the full process and delivers a finished outcome
  • Extreme effectiveness in its domain, e.g. reading extensive tender documentation or complex functional specifications
  • On-premise availability (deployment on your own servers) required by many organizations of critical importance to the state
Operational questions

Infrastructure and deployment requirements.

Q/

Does Costrum replace the estimating department?

No. It will leave key decisions and tasks worthy of their expert knowledge to your specialists. And it will handle the manual, tedious work that is prone to a lot of human error. The operator and CostrumAI are like a pilot and an advanced fighter jet - the pilot decides and performs key actions, the machine takes care of the rest.

Q/

Is this just a document analysis module?

No. CostrumAI is an operating system that integrates salespeople, engineers, and decision-makers into a single, smoothly functioning system. Analysis is just one layer. The tender module includes a qualification profile, search, decision panel, pipeline, calendar, project, tasks, and a shared space for further work.

Q/

When is this advantage most visible?

The more technically complex your process and product, the greater the difference you will feel. If you want your team not only to find sales opportunities faster, but you also want to automate and streamline the entire process: from finding a customer, through the proposal, to delivery, and then service – CostrumAI may be exactly what you are looking for.

Ready ecosystem

Book a demo and see vertical AI in action.

While other solutions support selected phases of the process, Costrum supports it in its entirety: from tender sourcing and qualification, through document analysis and team decision-making, up to bid preparation. Continuous AI support at every stage changes the scale – the process becomes significantly more efficient.

30-minute demo with a Costrum engineer [Teams / Meet / Zoom]